In this series I will review the different project management software I am currently using, which are Trello, Basecamp, Asana and Teamwork. In this post I will review Teamwork.
Teamwork was established in 2007 with the objective “we want the software to be so easy-to-use, our own computer-shy mothers could use it”. The price range for the software is between $12/month and $249/moth, depending mainly on how many projects and how much file storage you want.
The image above shows you the overview inside a project, this is where all the latest activities show up. Compared to the other software I’ve reviewed, you can immediately see that in Teamwork you can do a lot more. There’s a menu for the whole software including dashboard, everything, projects, calendar, statuses and people. For each project the menu include overview, tasks, milestones, messages, files, time, notebooks, risks, links, billing and people. I’m not going to go through all of them, but I want to highlight some features.
This is what “tasks” look like. You can add “task lists” which is a great way to keep the tasks organized. Two great things with tasks in Teamwork:
- You can add subtasks to a task.
- “Dependencies” – set up tasks so that you can’t start working on task B if you haven’t completed task A.
Other great features are:
- Risks – enter risk source, probability, impact and response plan. Great way to be prepared if/when something unplanned happens.
- Milestones – add what needs to be done, by who and when.
- Time tracking – track your time (with timer or manually added) for each task.
- Billing – Automatically create invoices from the tracked time or manually add time. You can also add expenses.
- Privacy – If you e.g. have your customers added to a project and you want to add something that they don’t need to/shouldn’t see, you can easily choose to exclude them from the list of people who it’s visible to.
- Gantt chart – Great way to see how projects are progressing (image below).
Beside the project part of the software, you can also get “Teamwork desk” and “Teamwork chat”. Desk is a support desk (like Zendesk) where you can deal with customer enquiries. Pricing is either $0.10/per ticket or $5-$20/per agent/month. If you run some sort of support desk, I absolutely recommend that you use Teamwork desk. It’s a great way to keep everything in one place.
Teamwork chat is another great way of keeping everything in one place. Instead of communicating over e.g. Skype or Slack, you can do it inside Teamwork. And it’s free!
Like the software, the mobile app has a really clean design and is really easy to use. They have the same structure and layout, so if you can use the desktop version and you are familiar with a smartphone, you can use the mobile app. The app is available on both AppStore and Google play.
What I like about Teamwork
- Great software that covers most of your project management needs.
- Easy to communicate and set up tasks inside the software through email.
- Easy to import everything from Basecamp – tasks stay the same, clients don’t need to do anything (all their information, e.g. login information, stays the same) etc.
What I don’t like about Teamwork
- I haven’t found anything that I wanted to do but couldn’t yet. That’s why I had to look at other reviews to see if someone had anything negative to say about the software, and the answer is: not really. Someone thought that there should be a way to import tasks from other software – at the moment you can import from Basecamp and Excel. Another thing was that there’s no Gantt chart in the mobile app.
Should you use Teamwork?
In my opinion Teamwork is the créme de la créme of project management software for two reasons:
- The amount of features and things you can do inside the software. Sure, there’s software out there where you can “do more” but they cost more and it takes a long time to learn how to use them where with Teamwork you’ll learn how to use it in no time.
- Pricing. I think the software is really affordable (especially in comparison to other project management software). Also, the prices are not based on users which is great.
- Posted by Andreas Westerlund
- On November 16, 2015